Card expenses sync to Netsuite after final approval of the expense, and appear in Netsuite as check (cheque). Department, Class, Location, and Tax code are all pushed to the line item level. All attached receipts will also be synced across.
If you have allowed employees to select NetSuite vendors: If the selected merchant is an existing Netsuite vendor, the Netsuite check is mapped to that Netsuite vendor. If the merchant is new (i.e., does not exist in Netsuite as a vendor), the check is mapped to your chosen default vendor. This behaviour is in place to safeguard against the creation of duplicate/unnecessary vendors that otherwise may occur.
If you have not allowed employees to select NetSuite vendors: All checks will be mapped to your chosen default vendor.
You may check your vendor setting by navigating to Connections > Imported accounting data > Vendor in the Airwallex web application.
Please see a full mapping between Airwallex and Netsuite fields below:
Description: Memo (line item)
Expense Category: Chart of account (line item)
Tax: Tax code (line item)
Department: Department (line item)
Class: Class (line item)
Location: Location (line item)
Receipts: Communication > Files
Cardholder name, last 4 digits of card: Memo (header)
Please find an example Airwallex card expense and its corresponding check synced to Netsuite below: