QuickBooks Expenses and Bills

In this article:

1. How do I set up QuickBooks Expenses and Bills?
2. How do I disconnect QuickBooks Expenses and Bills?
3. How do I add a new QuickBooks bank account?

How do I set up QuickBooks Expenses and Bills?

• Log in to Airwallex

• Navigate to “Settings” in the left-hand navigation bar and click on “Connections”

• Select the “QuickBooks” tile under “Recommended” tab
  
  
  
  

• Click "See details" on the "Expenses and Bills" tile
  
  
  
  

• Click the “Connect” button
  
  
  
  
• Connect QuickBooks company: Provide your QuickBooks credentials and grant access to the QuickBooks company you wish to connect to Airwallex
  
  
  
  
• Map Airwallex entities to QuickBook companies: Map Airwallex entities to QuickBooks. Note that if QuickBooks only allow one company to be authorised at a time. You will need to go through the authorisation for each additional QuickBooks company you wish to connect
  
  
  
  
• Map Airwallex wallet currencies to QuickBooks bank accounts: You will need to map your Airwallex wallet currencies with corresponding QuickBooks bank accounts to sync your expenses and bills. 
  
  
  
  
• Import QuickBooks accounting data to Airwallex. This includes your Chart of Accounts, Class, Location, and tax rates, and vendors.
  
  
  You can customise the values employees can use when submitting their expenses and bills. The available accounting values for each entity are based on the accounting data in the corresponding QuickBooks company.

• Finally review your currency and accounting data selection
  
  
  
  

• Your Expenses and Bills connection is successfully set up
  
  

How do I disconnect QuickBooks Expenses and Bills?

1. Navigate to the 'Connections' tab
2. Select QuickBooks Expenses and Bills to access its home page
3. Click the disconnect button under "Manage Connection"
   
   

How do I enable multicurrency and add QuickBooks bank account?

Adding currencies in QuickBooks will allow you to sync transactions settled in those currencies to QuickBooks. Simply follow these steps:

1. Turn on Multicurrency in QuickBooks
   • In your QuickBooks account, find Settings and go to Account > Settings > Advanced.
   • In the Currency section, click Edit.
   • Specify your Home Currency
   • Select the Multicurrency checkbox
   • You'll be asked to confirm that you understand you can't undo turning on Multicurrency
   • Click Save
     
     
2. Add currencies
   • After turning on Multicurrency, you can add new currencies in Settings > Currencies in QuickBooks.
     
     

3. Add an account that uses a foreign currency. By default, existing accounts will be in your home currency in the Currency column in the Chart of Accounts. To create an account that uses foreign currency:

   1. Go to Settings Settings gear icon

   2. Select Chart of accounts then New.

   3. Choose Select category then select Bank and credit cards.

   4. Fill out the Category name and select Account type from the menu.

   5. Select Currency from the dropdown.

   6. Fill out Starting date and opening balance when you’ll start tracking business transactions.

   7. Enter the amount you had in the account on that day.

   8. Fill out Description field. Select Save.

See QuickBooks’ guide for more information.