Airwallex Vendor Management supports accounting integrations with Xero, NetSuite, and Quickbooks. If you are using Xero, only Contacts which are Suppliers will be synced (Xero Contacts who are Customers will not be synced).
When a vendor name is edited in Airwallex, the change will sync into your accounting platform. This allows bills coded with vendors in Airwallex to remain in sync with your accounting provider while mapping to the corresponding vendor name there. You can view the sync status of your vendors in the ‘Sync’ column of the Vendor Management table.
Edits made to other vendor information besides the name do not sync. For example, edits to Contact information and Payment information, Accounting automation rules, and Attachments will only reflect in Airwallex. Similarly, if these fields are updated in the accounting provider, they will not sync into Airwallex.
New vendors created in Airwallex are synced into the accounting provider as a new vendor with the same name. No other information besides the name will be synced into the accounting provider.
New vendors created in the accounting provider are imported into Airwallex through either of the following two methods: (1) When a user selects ‘Import vendors’ on the Vendor Management home, and (2) When a user selects ‘Import bills’ on the Bill Pay home and there are bills containing new vendors. To learn how vendors are imported from your accounting provider, refer to this article.
For QuickBooks users:
In QBO, each vendor is assigned a default currency when created. QBO requires that the currency of a bill matches the currency assigned to the vendor. While Airwallex allows you to code bills using any vendor, if the bill currency doesn’t match the vendor’s currency, the bill will fail to sync to QBO. To successfully sync the bill, choose a vendor whose default currency matches the bill’s currency.
As best practice, when creating vendors—either in Airwallex or directly in QBO—include the currency in the vendor name and enter payment details only for that currency. This helps ensure the correct vendor is selected during bill entry.
- Amazon Web Services - USD (contains only USD payment information)
- Amazon Web Services - EUR (contains only EUR payment information)
- Amazon Web Services - CAD (contains only CAD payment information)