Table of Contents
- What is 'Pay Bills by Card'?
- Set up a card for a vendor or purchase order
- Pay a bill with an Airwallex card
- Marking a bill as paid by an Airwallex card
- Marking as Paid using a non-Airwallex method
- What happens to the card expense when I mark a bill as paid?
What is 'Pay Bills by Card'?
You can use your Airwallex company cards to pay vendor bills seamlessly within Airwallex Bill Pay. Paying bills by card is a great way to tighten spend controls and operational efficiency in reconciling bill payments. Additionally, paying with credit cards can help your business to unlock cash flow benefits and card incentives. With Airwallex, you can:
- Create, link, and unlink company cards with vendors and purchase orders. Cards added will be suggested as a payment method when you pay bills from this vendor.
- When paying a bill, choose from an existing card or create a single-use card
- Mark bills as ‘Paid’ by matching a card transaction to the bill. Airwallex automatically suggests transactions on linked cards that match the bill, so you can easily mark the bill as paid.
Set up a card for a vendor or purchase order
From Vendors (or Purchase Orders), select an active vendor (or open purchase order) you want to add a card for. In the Overview tab, under the Cards section. Here you can create a new company card, link an existing company card, or unlink cards.
Airwallex automatically suggests card details like limits, currency, and recurrence where possible, and will also suggest the Vendor Owner (or PO Owner) as a card contact. You can update card details before confirming card creation.
To set up a card for a vendor, you must have permission to edit that vendor or manage that PO, as well as the Create/Manage All Cards permission.
Pay a bill with an Airwallex card
Card payments can be to a single bill at a time. First, select the bill Awaiting Payment. During the Pay bill flow, you can select ‘Airwallex card’ as a payment method. Airwallex will also suggest this option if we find cards linked to the vendor or PO for this bill, or if we detect information on card payments within the invoice attachment.
After selecting ‘Airwallex card’ as the payment method, you can then select from an existing Airwallex card or create a new single use card.
Marking a bill as paid by an Airwallex card
For a bill Awaiting payment, Airwallex automatically finds and suggests transactions on linked cards that match the bill, so you can easily mark the bill as paid. Pending and successful card transactions that match the bill amount may be suggested. Click into the bill to review and confirm the transaction. If you do not see a transaction you are expecting, you can click on search transactions to manually look for it.
Once a transaction is matched and the bill is approved, Airwallex marks the bill as Paid and syncs the bill payment to your accounting system. The card transaction syncs as a Bank Transaction.