Reimbursements sync to Microsoft Business Central as Purchase Invoices. After final approval, each reimbursement report is synced as a single purchase invoice, with a line item representing each individual reimbursement. This means all Expense Category, Dimension, and Tax Code data are correctly attributed per reimbursement. There is currently one sync configuration available.
When do reimbursements sync?
Reimbursement reports sync to Business Central after the report receives final approval and transitions to "Awaiting payment" in Airwallex.
How do fields map?
Airwallex card expenses sync as Purchase Invoices. You may find specific field mappings below.
| Airwallex | Business Central Purchase Invoice |
| Entity / Organisation | Business Central Company (resolved automatically) |
| Vendor | Defaults to the shared vendor "Airwallex Expenses". Employee or imported vendor selection is not currently supported for reimbursements. |
| Report ID | Vendor Invoice Number (format: AWX-RMB-...) |
| Report Invoice Date | Invoice Date |
| Report Currency | Currency Code |
| Line item Tracking Categories | Purchase Invoice line-level Dimensions. Header-level dimensions are not currently populated for reimbursements. |
| Reimbursement Expense Category | Purchase Invoice Line Account |
| Reimbursement Description | Purchase Invoice Line Description |
| Reimbursement Amount | Purchase Invoice Line Unit Cost (quantity = 1, discount = 0) |
| Reimbursement Tax Code | Purchase Invoice Line Tax Code (when present) |
| Report-level and reimbursement-level Notes | Purchase Invoice Comments on the parent purchase invoice |
| All attachments across all reimbursements in the report | Purchase Invoice document attachments on the parent purchase invoice |