Mileage reimbursement is currently in beta.
What is a mileage reimbursement?
Mileage reimbursements let employees claim back money for business travel in a personal vehicle, based on the distance travelled rather than a receipt total. Instead of uploading a fuel receipt, you enter your trip's start and end points, Airwallex calculates the distance, and it multiplies that by a rate (for example, $0.67 per km) that your admin has configured.
Mileage claims work just like any other reimbursement: they're added to a report, sent through your organisation's normal approval flow, and paid out and synced to your accounting provider in the same way.
Before you start
- Your organisation must have Reimbursements enabled — mileage runs on top of it and can't be used on its own.
Setting up mileage rates
You configure mileage in Expense settings, per entity:
- Turn on mileage for the entity.
- Add one or more rates, each with a rate per unit, a distance unit (km or miles), a currency, and an optional description.
- Rates must be greater than zero.
- When you change a rate, the old one is archived and a new active rate is created. Employees who have already selected an archived rate on a draft claim will need to reselect an active one before submitting.