In this article:

1. How do I set up NetSuite Expenses and Bills?
2. FAQ

How do I set up NetSuite Expenses and Bills?

Before you start setting up NetSuite Expenses and Bills, please ensure you have installed the "Airwallex: Bank Feed, Expenses and Bills" bundle (bundle ID 486224) to your NetSuite instance.

1. Log in to Airwallex
2. Navigate to “Settings” on the left-hand navigation bar and click on “Connections”
3. Click on the “NetSuite” tile under “Recommended” tab
4. Find the "NetSuite Expenses and Bills" tile and click "See details”
5. Click the “Connect” button
   
   
   
   
6. Connect your NetSuite account: Provide your NetSuite account details to authorise the connection. Please refer to this article for instructions to locate these details.
   Note: please update your bundle to the latest version
   
   
   
   
7. Map Airwallex entities to NetSuite subsidiaries: Map the Airwallex entities to the NetSuite subsidiaries available in your NetSuite account. Note that the Airwallex entity to NetSuite subsidiary mapping is shared across Bank Feed and Expenses and Bills. If you have already set up Bank Feed, please review the existing mappings to ensure they are correct.
   
   
   
8. Map your Airwallex wallet currencies to NetSuite bank accounts: You will need to map your Airwallex wallet currency accounts with corresponding NetSuite bank accounts. This mapping is shared across Bank Feed and Expenses and Bills. If you have already set up Bank Feed, please review the existing mappings to ensure they are correct.
   
   
   
   
9. Finally, Airwallex will import your NetSuite accounting data in Airwallex. This includes your Vendor, Chart of Accounts (expense accounts and asset accounts), Classes, Locations, Departments, and Tax codes, and Vendors.
   
   You will need to select a default vendor during this step. This is a vendor to which expenses and bills will be coded in NetSuite if an existing vendor is not selected. We recommend creating a default vendor in NetSuite to specifically use for this purpose.
   You can customise the values available for your employees to use when submitting their expenses and bills. You can also change the display names in Airwallex.
   Note that the accounting values available for use by each entity are determined by their association with subsidiaries in NetSuite.
   
   

FAQ

How do I create a default vendor?

A default vendor is a regular NetSuite vendor created for the express purpose of grouping together expenses and bills that are not categorised to an existing vendor. If you do not have a vendor explicitly for this purpose – e.g., an “Airwallex expenses” vendor – we highly recommend you create one at this step in the onboarding process and then click the “refresh vendor list” button in Airwallex to reflect changes.

This selection can always be edited at a later time in NetSuite Expenses and Bills homepage.