Airwallex & HRIS

What does Airwallex’s HRIS integration offer?

Airwallex integrates with your HRIS system to streamline user onboarding and management. With this integration, you can:

• Automatically import user data from your HRIS and invite users to your Airwallex Organisation
• Review and manage users details including department, location, role, and manager relationships
• Configure workflows based on imported user data

Airwallex will refresh your user data daily, identifying new users to invite, updating user details and removing offboarded users.

How do I set up HRIS integration on Airwallex

Please note that you must have an Owner or Admin role in Airwallex and admin permissions in your HRIS system to complete the setup. Learn more about User Access Management.

1. Log in to your Airwallex and navigate to Connections: Select Settings → Connections from the left sidebar. 
2. Select your HRIS provider: search and select your HRIS provider from the list of support connections. Click Connect on the homepage. 
   
3. To complete the connection, you can either use your admin credentials to the HRIS provider (recommended) or an API key or access token
   
   
   
    
4. Determine whether to map a custom field for employment entity from your HRIS system. By default, we will import users’ name, email, company (employment entity), manager, department, location and cost center. However, if your HRIS system does not have a standard company field for employment entity and you have configured employment entity as a custom field in your HRIS system, you will need to separately map that custom field in this step in order to import it to Airwallex. See here for more details.
   
   
    
5. Review the user data to sync. Once all fields have been imported, you can review how they are mapped to the corresponding Airwallex fields on the user profile and make changes to the Department and Location field mappings. For Manager, Department, and Location, you can also configure whether you’d like to have those fields stay in sync with the HRIS system by clicking the Sync Field checkboxes. Once enabled, any updates to those fields in the HRIS system will sync daily to Airwallex, and those fields will no longer be editable by an admin in Airwallex. 
   
   
    
6. Map your HRIS company to the Airwallex entity. Map your respective companies in HRIS to Airwallex entities to to automatically assign users to the appropriate Airwallex employment entity. Note that some HRIS providers do not include company information. In these cases, you will need to manually assign an Airwallex entity to each user during the invitation flow.
   
   
    
7. Deactivated user settings: You can optionally enable automatic removal of offboarded users from Airwallex based on their HRIS status. These users will lose access to Airwallex and any issued cards will be cancelled. This happens during the daily sync when we sync over any user details changes.
   
   

How to invite users from HRIS to Airwallex

Navigate to Users to view and manage all users across your Airwallex organization.

Dashboard Overview:

• Top-left card: Shows your connected HRIS status and the last sync time.

• Center card: Displays the number of “Ready to invite” users (i.e., users imported from your latest HRIS sync who do not have an Airwallex account yet).

• Top-right card: Displays total user counts broken down by status.

How to Invite Users:

1. Click Ready to invite to review the list of pending users.

2. Select individual users or select all, then click Manage users → Invite users.

3. Confirm each user's details and role assignments.

Note: An employment entity must be assigned to send invitations. If this was not imported from your HRIS, you can manually select an entity for each user.

How do I configure notifications for HRIS updates?

To configure daily summary of users synced with HRIS, navigate to your Notification Settings using either of these paths:

• Option A: Click your profile icon (top right corner) → Notifications

• Option B: Go to Settings → under User Settings, select your name → Notifications

Which HRIS providers are currently supported?

Supported providers include: AlexisHR, Altera Payroll, BambooHR, Breathe, CharlieHR, ChartHop, Dayforce, Employment Hero, Factorial, Freshteam, Hibob, HR Cloud, HR Partner, Humaans, IntelliHR, JumpCloud, Kallidus Sapling, Lano, Lucca, Namely, Nmbrs, Officient, Okta, OneLogin, PayCaptain, Paychex, PeopleHR, Personio, Proliant, Sage HR, SAP SuccessFactors, SesameHR, Square Payroll, UKG Dimensions, UKG Pro, UKG Ready, WebHR, Workday, Zenefits, Zelt.

Note: For HRIS provider-specific setup instructions, please refer here.