Approving expenses

This guide will walk you through how to approve Expenses as an Admin within the Webapp or via our Mobile App. See here for more guides, including How to set up Expenses as an Admin.

- How do I review and approve expenses on the Webapp as an expense admin?
- How do I review and approve expenses on Mobile as an expense admin?
- Can you approve multiple expenses at once?
- Can an admin approve their own expenses?

How do I review and approve expenses on the Webapp as an expense admin?

To review and approve expenses as an admin, log in to your Airwallex account and navigate to Expenses.

On the main Expenses page, you will see your Expense table. This table surfaces all successful card transactions across your account’s company cards and employee cards. 

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To view just the expenses that have been submitted by cardholders for your review, filter the table to all expenses with the status “Ready for review”. 

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To review the expense submission details, click into the expense. When ready to approve, click “Approve expense”.

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How do I review and approve expenses on Mobile as an expense admin?

Step 1: Log in to your Mobile App and navigate to the Expenses tab

On the Expenses tab, you will see all card transactions across your account’s company cards and employee cards. Filter the list to find a specific expense using the status icons along the top.

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Step 2: Select an individual expense to review and approve

To review the expense submission details, click into the expense. When ready to approve, click “Approve expense”, or alternatively if there are errors that you would like the cardholder to correct, click “Request resubmission”.

Pending transactions will appear but cannot be approved until the transaction has cleared.

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Can you approve multiple expenses at once?

You can approve individual expenses from the Expense Details page. Bulk approving expenses is not yet supported.

Can an admin approve their own expenses?

Yes. Admins can approve their own expenses directly without having to submit for review.

Please note, submitted expenses that are still pending cannot be approved until the transaction has successfully been processed.

 

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