Verifying your business in Hong Kong (China)

Verification, known as KYC or ‘Know your customer’, is a process that is required by regulators to offer financial services to organisations and individuals. It involves reviewing and maintaining information on parties that use our financial services.

Below, we have provided details on the documents that are required for organisations to open an account with Airwallex in Hong Kong.

As a HongKong Company account, you need to prepare the documents below:

 

To set up a Limited Company account, please prepare the documents below:

  • Certificate of Incorporation
  • Business Registration
  • ID of Authorised Person

To set up a Sole Proprietorship account, please prepare the documents below:

  • Business Registration  
  • ID of Authorised Person

To set up a Partnership account, please prepare the documents below:

  • Business Registration  
  • Partnership Agreement or Deed
  • ID of Authorised Person
  • Personal ID of all Partners who are an individual with more than 25% ownership share in the business. If there are none, please provide the personal ID of the Managing Director.

Please ensure the document is clear and readable. The file shall not exceed over 10MB, limited to {PDF、Word、JPG、JPEG、PNG、BMP}

 

1. Business Information

Business Registration 

Sample

hk_BR.png 

 

Certificate of incorporation 

Sample

CI_hk.png

 

 

PARTNERSHIP DISCLOSURE & DECLARATION FORM

 
Please provide a copy of your partnership agreement and make sure the agreement clearly indicates each partner's capital contribution to the partnership (in percentage).
 
 
 
 

 

Ownership Structure Chart

We need more information to understand your shareholding structure. Please provide an equity or ownership chart.

Note: The following conditions need to be met:

1. Signed and dated by the director

2. Include all individuals who hold more than 25% of the shares or voting rights

3. Include shareholding ratio

4. Show the registered location of the shareholding entity

Click here to download the example of Ochart

Sample:

mceclip0.png

 

Offline Business Supporting Documents

If your company is an offline business, you can provide below supporting documents to help us proceed with the Onboarding process:

 

Live Streaming Questionnaire

Click here to download the Live Streaming Questionnaire

 

 

Financial Institution Onboarding Questionnaire

If your company is Financial Institution, please follow the guidelines to input below Questionnaire:

Click here to download the Financial Institution Onboarding Questionnaire

 

Authorisation Letter

If you are not a director of the business registered in Hong Kong, we require that you provide a letter stating you have the authority to act on behalf of the company.

Note: The letter should be signed by a director of your company. 

Click here to download the Authorisation Letter Template

 

2. Personal Information

 

Authorised Person

An Authorised Person is authorised to act on behalf of the business.

 

Director 

Director is the individual of the company authorised with the legal power to represent, enter into binding obligations on behalf of the company in accordance with the law or articles of association of the company in default.

 

 

Ultimate Beneficial Owner (UBO) 

The "Ultimate Beneficial Owner" of a legal entity is thus:

- one who holds over 25% of share capital; or

- one who exercises over 25% of the voting rights.

 

Personal ID 

Please provide images for the government issued, official photo ID, such as Passport, National ID or Driver's licence (if applicable).

Some valid ID examples are provided below:

1) Passport - All Countries

Please note: Passport photos need to be clear, with complete edges, unobstructed content, and no interference such as reflections. At the same time, it is recommended to lay the ID card flat and shoot vertically in a well-lit place

hk_passport.png

2) Personal ID - e.g. HKID

Snipaste_2019-03-12_11-21-48.png

Snipaste_2019-04-11_10-07-24.png

3) Driver's License - e.g. Australian Driver Licence

AU_id_FR.jpg

AU_ID_ba.jpg

Please note if the Director, UBO, or Authorised person is a Chinese citizen, either Chinese National ID (both front and backside needed) or Passport is acceptable.

Chinese personal ID sample:

Screen_Shot_2018-10-10_at_13.54.42.png