Verifying your business in Hong Kong (China)

This article details documents that are required for organisations to open an account with Airwallex if your business is registered in Hong Kong.

Verification, known as KYC or ‘Know your customer’, is a process that is required by regulators to offer financial services to organisations and individuals. It involves reviewing and maintaining information on parties that use our financial services.

As a HongKong Company account, you need to prepare the documents below:

Certificate of Incorporation
Business Registration
ID of UBO (if applicable)
ID of Authorised Person
Ownership Structure Chart (if applicable)
Offline Business supporting documents (if applicable)
Live Streaming Questionnaire (if applicable)
Financial Institution Onboarding Questionnaire (if applicable)
Authorisation Letter Template (if applicable)
PARTNERSHIP DISCLOSURE & DECLARATION FORM (if applicable)

To set up a Limited Company account, please prepare the documents below:

Certificate of Incorporation
Business Registration
ID of Authorised Person

To set up a Sole Proprietorship account, please prepare the documents below:

Business Registration
ID of Authorised Person

To set up a Partnership account, please prepare the documents below:

Business Registration
Partnership Agreement or Deed
ID of Authorised Person
Personal ID of all Partners who are an individual with more than 25% ownership share in the business. If there are none, please provide the personal ID of the Managing Director.

Please ensure the document is clear and readable. The file shall not exceed over 10MB, limited to {PDF、Word、JPG、JPEG、PNG、BMP}

1. Business Information

Business Registration

Sample

Certificate of incorporation

Sample

Please provide a copy of your partnership agreement and make sure the agreement clearly indicates each partner's capital contribution to the partnership (in percentage).

Click here to download the PARTNERSHIP DISCLOSURE & DECLARATION FORM Template

Ownership Structure Chart

We need more information to understand your shareholding structure. Please provide an equity or ownership chart.

Note: The following conditions need to be met:

1. Signed and dated by the director

2. Include all individuals who hold more than 25% of the shares or voting rights

3. Include shareholding ratio

4. Show the registered location of the shareholding entity

Click here to download the example of Ochart

Sample:

Offline Business Supporting Documents

If your company is an offline business, you can provide below supporting documents to help us proceed with the Onboarding process:

Commodity or service contract between you and your customer (must be authentic and within the validity period; Mainland China companies' contract need to be stamped with official seals)
Invoices between you and your customer
Commodity or service contract between you and your supplier (must be authentic and within the validity period; Mainland China companies' contracts need to be stamped with official seals)
Invoices between you and your supplier
Customs Declaration Form
Bill of lading

Live Streaming Questionnaire

Click here to download the Live Streaming Questionnaire

Financial Institution Onboarding Questionnaire

If your company is Financial Institution, please follow the guidelines to input below Questionnaire:

Click here to download the Financial Institution Onboarding Questionnaire

Authorisation Letter

If you are not a director of the business registered in Hong Kong, we require that you provide a letter stating you have the authority to act on behalf of the company.

Note: The letter should be signed by a director of your company.

Click here to download the Authorisation Letter Template

If you are a channel partner opening an account on behalf of your client, please use this Authorisation Letter Template instead.

Click here to download the Authorisation Letter Template for channel partners.

2. Personal Information

Authorised Person

An Authorised Person is authorised to act on behalf of the business.

Director

Director is the individual of the company authorised with the legal power to represent, enter into binding obligations on behalf of the company in accordance with the law or articles of association of the company in default.

Ultimate Beneficial Owner (UBO)

The "Ultimate Beneficial Owner" of a legal entity is thus:

- one who holds over 25% of share capital; or

- one who exercises over 25% of the voting rights.

Personal ID

Please provide images for the government issued, official photo ID, such as Passport, National ID or Driver's licence (if applicable).

Some valid ID examples are provided below:

1) Passport - All Countries

Please note: Passport photos need to be clear, with complete edges, unobstructed content, and no interference such as reflections. At the same time, it is recommended to lay the ID card flat and shoot vertically in a well-lit place

2) Personal ID - e.g. HKID

3) Driver's License - e.g. Australian Driver Licence

Please note if the Director, UBO, or Authorised person is a Chinese citizen, either Chinese National ID (both front and backside needed) or Passport is acceptable.

Chinese personal ID sample:

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