Admins can find a number of syncing configurations in Expenses > Settings. This FAQ will enumerate these settings by provider:
Xero
Shared settings between card expenses and reimbursements:
Locked period preference: this choice determines how to treat expenses that are dated in a locked period.
- Fail to sync means that these expenses will not successfully sync into your accounting provider in this scenario. The only way to resolve the sync error with this setting on is to re-open your locked period.
- Change to next open period updates to the first date in the next available open period.
Card expense sync settings
Spend money vs Bill: this setting determines the Xero object that we sync your card expenses across as. You can view the specific fields synced across for each object in this FAQ.
Transaction date vs Settlement date: this setting determines whether to use the date the transaction occurred or the date the transaction settled. Typically there is only a small difference between these dates (1-2 days).
Reimbursement sync settings
Date syncing preference
- Submission date: syncs using the date that the report was submitted
- Earliest transaction date: syncs using the earliest dated reimbursement from the report
- Latest transaction date: syncs using the latest dated reimbursement from the report
Vendor syncing preference
- Default vendor "Airwallex Expenses" for all reports: syncs all reimbursement reports to a single default vendor. Airwallex will create this vendor record if one doesn't already exist.
- Individual vendor for each employee: syncs to a vendor record corresponding to each employee name. Airwallex will create a new vendor record if one doesn't already exist.
Netsuite
Shared settings between card expenses and reimbursements:
Locked period preference: this choice determines how to treat expenses that are dated in a locked period.
- Fail to sync means that these expenses will not successfully sync into your accounting provider in this scenario. The only way to resolve the sync error with this setting on is to re-open your locked period.
- Change to next open period updates to the first date in the next available open period.
Card expense sync settings
Check vs Bill: this setting determines the Netsuite object that we sync your card expenses across as. You can view the specific fields synced across for each in this FAQ.
Transaction date vs Settlement date: this setting determines whether to use the date the transaction occurred or the date the transaction settled. Typically there is only a small difference between these dates (1-2 days).
Reimbursement sync settings
Sync reimbursement reports as:
- Bill: syncs according to your vendor preference setting below.
- Expense report: syncs to the employee's email address. Airwallex will create a new employee record if one doesn't already exist.
You can view the specific fields synced across for each in this FAQ.
Vendor syncing preference
- Default vendor "Airwallex Expenses" for all reports: syncs all reimbursement reports to a single default vendor. Airwallex will create this vendor record if one doesn't already exist.
- Individual vendor for each employee: syncs to a vendor record corresponding to each employee name. Airwallex will create a new vendor record if one doesn't already exist.
Date syncing preference
- Submission date: syncs using the date that the report was submitted
- Earliest transaction date: syncs using the earliest dated reimbursement from the report
Latest transaction date: syncs using the latest dated reimbursement from the report