This article details documents that are required for organizations to open an account with Airwallex if your business is registered in China.

Verification, known as KYC or ‘Know your customer’, is a process that is required by regulators to offer financial services to organizations and individuals. It involves reviewing and maintaining information on parties that use our financial services.

As a Mainland China Company account, you need to prepare the documents below:

Business License
ID of Authorised Person
ID of Ultimate Beneficial Owner (UBO)
Ownership Structure Chart(if applicable)
Live Streaming Questionnaire (if applicable)
Online Marketplace Onboarding Questionnaire (if applicable)
Financial Institution Onboarding Questionnaire (if applicable)
Authorisation Letter (if applicable)

Please ensure the image is clear and readable. The file shall not exceed over 10MB, limited to {PDF, Word, JPG, JPEG, PNG, BMP}

Business Information

Business License

Sample

Ownership Structure Chart

If the ownership structure of your business could NOT be fully identified through a reliable source, please provide us with the most recent shareholder register or ownership diagram that meets the following requirements:

Indicate the full Legal Name and shareholding percentage of the Ultimate Beneficial Owner (any individuals holding 25% or more ownership share or voting rights);
Provide the registration country and shareholding percentage of each intermediary shareholding entity;
If there are no individual Ultimate Beneficial Owners, then please declare in the shareholding structure and provide information on the key controller;
Affix the official company stamp and sign the executed date; e-chop is not deemed acceptable for company stamp;
The signed document should be issued within 12 months and cannot be altered or edited.

Click here to download the example of Ochart

Sample:

Live Streaming Questionnaire

Click here to download the Live Streaming Questionnaire

Online Marketplace Onboarding Questionnaire

Click here to download the Online Marketplace Onboarding Questionnaire

Financial Institution Onboarding Questionnaire

If your company is Financial Institution, please follow the guidelines to input the below Questionnaire:

Click here to download the Financial Institution Onboarding Questionnaire

Authorization Letter

If you are not a legal representative, director, or Ultimate Beneficial Owner (UBO) of the business registered in China, we require that you provide a letter stating you have the authority to act on behalf of the company.

Note: Please affix the official company stamp and sign the executed date; e-chop is not deemed acceptable for company stamp.

Click here to download the Authorisation Letter Template

If your business has multiple legal entities that are registered in different countries/regions and would like to onboard them all at once, you may use this Global Authorisation Letter Template, instead of using a separate template per each country/region.

Click here to download the Global Authorisation Letter Template

Personal Information

Authorised Person

An Authorised Person is authorized to act on behalf of the business.

Ultimate Beneficial Owner (UBO)

The “ultimate beneficial owner” of a legal entity is thus:

one who holds 25% or more of share capital; or
one who exercises 25% or more of the voting rights

Personal ID

Please provide images for the government-issued, official photo ID, such as Passport, National ID or Driver's license (if applicable).

Note: Please keep the ID photo clear, with complete edges, no occlusion, no reflection, no watermark, etc. and, it is recommended to lay the document flat and shoot vertically in a well-lit place.

If UBO or Authorised person is a Chinese citizen, only a Chinese Resident Identity Card is acceptable, and both front and back sides are needed.

Chinese Resident Identity Card sample:

Some other valid ID examples are provided below

Passport - All countries

National ID - e.g. HONG KONG PERMANENT IDENTITY CARD
Please note: If your Hong Kong Identity Card is a Non-Permanent one, please provide your passport instead.