Preparing KYC Material for Australian Businesses

Documents

The documents you provide depends on the type of business you are.

Companies

For an Australian Company account, you may need to prepare the document(s) below:

- The Personal ID of each Ultimate Beneficiary Owner (UBO) (if applicable) 

- Authorisation Letter (if applicable) 

- Partnership Agreement (if applicable) 

- New Business Supporting Documents (if applicable) 

Sole traders

For an Australian Sole trader account, you need to prepare the document(s) below:

- Your Personal ID

Trusts

If you're signing up as a trust, you'll need to provide:
- a copy of the signed and executed trust deed
- a copy of the appointer/guardian or principal ID, as well as a copy of the trustees ID

 

Personal information

 

Ultimate Beneficial Owner (UBO)

Ultimate Beneficial owner refers to an individual who owns or controls, directly or indirectly, including through a trust or bearer shareholding, more than 25% of the issued share capital of the corporation.

Personal ID 

Please provide images for government issued, official photo ID, such as passport, national ID or driver license (if applicable).

Some valid ID examples are provided below:

1) Passport - All Countries

Snipaste_2019-02-26_11-59-41.png

2) Driver's Licence - e.g. Australian sample

AU_id_FR.jpg

AU_ID_ba.jpg

3) Medicare Card - e.g. Australian sample

medicare-card.jpg

Please note if the UBO, Sole trader or Partner is a Chinese citizen, only Chinese National ID (身份证) is acceptable, and both the front and back side is needed.

Chinese National ID sample:

Screen_Shot_2018-10-10_at_13.54.42.png

 

Supporting information

Authorisation Letter

Please provide a letter (on a company letterhead) signed by two directors stating that you have the authority to open and act on the account on behalf of the company. If there is only one Director in your company then it is acceptable to only have one signature.

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PPTA Example.pdf

 

Partnership Agreement

Please provide us with a copy of your partnership agreement. If you do not have a partnership agreement then you can use the sample we provided below:

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PARTNERSHIP DISCLOSURE & DECLARATION FORM.pdf

 

New Business Supporting Documents

If your business is just starting out, we understand it can be hard to provide supporting documentation. However, please take a look at the exhaustive list below and see if there are some documents you can supply.

In addition, if there are any documents you can think of that might help us to verify your business that are not on the below list, feel free to supply them also.

·   Contracts for sale;
·   Bank statement showing business operations;
·   Copies of sales or purchase invoices;
·   Proforma invoices from suppliers;
·   Proof of business insurance;

·   Email communication between you and your suppliers/contractors/freelancers;
·   Amazon / Paypal statements / screenshots;
·   Receipts for software subscriptions, such as AWS or Xero;
·   Proof of owning a website domain;

·   Proof of being registered with an online marketplace (Paypal, Amazon);
·   Business documents and policies to be used (such as Refund or Privacy Policy);

·   A business plan;
·   Utility bills issued in the name of the business (not for sole traders); or;
·   Qualifications, membership of professional organisations, or membership on professional service registers or industry associations.

 

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