Verifying your business in Europe

This article details documents that are required for organisations to open an account with Airwallex if your business is registered in Europe.

Verification, known as KYC or ‘Know your customer’, is a process that is required by regulators to offer financial services to organisations and individuals. It involves reviewing and maintaining information on parties that use our financial services.

For an EEA Private Limited Company account, you need to prepare the document(s) below:

Certificate of Incorporation or Extract from the Chamber of Commerce
Memorandum and articles of association or equivalent company constitution
Personal ID and personal address of the individual who is contacting Airwallex
Personal ID and personal address of Ultimate Beneficiary Owner(s) (if applicable)

For an EEA Limited Partnership account, you need to prepare the document(s) below:

Proof of full legal name and legal entities address (any bill or bank statement dated in the last 3 months addressed to the legal entity)
Partnership Agreement or Extract from the Chamber of Commerce
Personal ID and personal address of all Partners

For an EEA General Partnership (Unlimited) account, you need to prepare the document(s) below:

Proof of full legal name and legal entities address (any bill or bank statement dated in the last 3 months addressed to the legal entity)
Partnership Agreement or Extract from the Chamber of Commerce
Personal ID and personal address of all General Partners

*If not all the partners in your partnership are individuals, we will contact you for further information about your partnership structure.

For an EEA Sole Trader account, you need to prepare the document(s) below:

Extract from the Chamber of Commerce
Your Personal ID and personal address
Proof of full legal name and legal entities address (any bill or bank statement dated in the last 3 months addressed to the legal entity)

1. Business Information

Certificate of Incorporation

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Partnership Agreement

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Proof of Business Address

Bank Statement Sample:

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Bill Sample

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Authorisation Letter

We kindly request a formal letter of authorisation, duly signed by the directors, for the designated individual to act on behalf of the company.

Click here to download the Authorisation Letter sample
Click here to download the Authorisation Letter sample (French Version)

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Click here to download the Authorisation Letter sample if your business is registered in Lithuania (LT)

If your business has multiple legal entities that are registered in different countries/regions and would like to onboard them all at once, you may use this Global Authorisation Letter Template, instead of using a separate template per each country/region.

Click here to download the Global Authorisation Letter Template

Attestation or Declaration of Beneficial Ownership and Control

We may request for the Attestation or Declaration of Beneficial Ownership and Control if we are unable to fully identify the ownership structure of the business. Please provide us with a complete shareholding structure or ownership diagram that meets the following requirements:

Please provide Full Name, Date of Birth, Nationality and % of Ownership for the Ultimate Beneficial Owner (any individuals with a 25% or more ownership share in the business)
If there are no individual with a 25% or more ownership share in the business, then please declare in the shareholding structure.
Please provide the registration country and shareholding percentage of each intermediary shareholding entity
The Attestation should be on a company letterhead, signed by a director and dated within 6 months.

Download a sample of Attestation or Declaration of Beneficial Ownership and Control.
Download a sample of Attestation or Declaration of Beneficial Ownership and Control. (French Version)

2. Personal Information

Director

Director is the individual of the company authorised with the legal power to represent, enter into binding obligations on behalf of the company in accordance with the law or articles of association of the company in default.

Ultimate Beneficial Owner (UBO)

Ultimate Beneficial owner refers to an individual who owns or controls, directly or indirectly, including through a trust or bearer shareholding, 25% or more of the issued share capital of the corporation.

Personal ID

Please provide images for government issued, official photo ID, such as Passport, National ID or Driving Licence (if applicable).

Some valid ID examples are provided below:

1) Passport - All Countries

2) National ID - e.g. Dutch ID card

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Please note if the Director, UBO, or Partner is a Chinese citizen, only Passport is acceptable, and both front and back side needed.

3. Other Important Documents

Financial Institution Onboarding Questionnaires

If the Airwallex account will process funds of your underlying clients and your underlying clients will NOT be onboarded by Airwallex as a customer, then please fill out Questionnaire A

Click here to download Questionnaire A
Click here to download Questionnaire A (French Version)

If the Airwallex account will process funds of your underlying clients and your underlying clients will be onboarded by Airwallex as a customer, then please fill out Questionnaire B

Click here to download Questionnaire B
Click here to download Questionnaire B (French Version)