This article details documents that are required for organisations to open an account with Airwallex if your business is registered in Europe.
Verification, known as KYC or ‘Know your customer’, is a process that is required by regulators to offer financial services to organisations and individuals. It involves reviewing and maintaining information on parties that use our financial services.
For an EEA Private Limited Company account, you need to prepare the document(s) below:
- Certificate of Incorporation or Extract from the Chamber of Commerce
- Memorandum and articles of association or equivalent company constitution
- Personal ID and personal address of the individual who is contacting Airwallex
- Personal ID and personal address of Ultimate Beneficiary Owner(s) (if applicable)
For an EEA Limited Partnership account, you need to prepare the document(s) below:
- Proof of full legal name and legal entities address (any bill or bank statement dated in the last 3 months addressed to the legal entity)
- Partnership Agreement or Extract from the Chamber of Commerce
- Personal ID and personal address of all Partners
For an EEA General Partnership (Unlimited) account, you need to prepare the document(s) below:
- Proof of full legal name and legal entities address (any bill or bank statement dated in the last 3 months addressed to the legal entity)
- Partnership Agreement or Extract from the Chamber of Commerce
- Personal ID and personal address of all General Partners
*If not all the partners in your partnership are individuals, we will contact you for further information about your partnership structure.
For an EEA Sole Trader account, you need to prepare the document(s) below:
- Extract from the Chamber of Commerce
- Your Personal ID and personal address
- Proof of full legal name and legal entities address (any bill or bank statement dated in the last 3 months addressed to the legal entity)
1. Business Information
Certificate of Incorporation
Partnership Agreement
Proof of Business Address
Bank Statement Sample:
Bill Sample
Authorisation Letter
We kindly request a formal letter of authorisation, duly signed by the directors, for the designated individual to act on behalf of the company.
Click here to download the Authorisation Letter sample
If your business has multiple legal entities that are registered in different countries/regions and would like to onboard them all at once, you may use this Global Authorisation Letter Template, instead of using a separate template per each country/region.
Click here to download the Global Authorisation Letter Template
Attestation or Declaration of Beneficial Ownership and Control
We may request for the Attestation or Declaration of Beneficial Ownership and Control if we are unable to fully identify the ownership structure of the business. Please provide us with a complete shareholding structure or ownership diagram that meets the following requirements:
- Please provide Full Name, Date of Birth, Nationality and % of Ownership for the Ultimate Beneficial Owner (any individuals with a 25% or more ownership share in the business)
- If there are no individual with a 25% or more ownership share in the business, then please declare in the shareholding structure.
- Please provide the registration country and shareholding percentage of each intermediary shareholding entity
- The Attestation should be on a company letterhead, signed by a director and dated within 6 months.
Download a sample of Attestation or Declaration of Beneficial Ownership and Control.
2. Personal Information
Director
Director is the individual of the company authorised with the legal power to represent, enter into binding obligations on behalf of the company in accordance with the law or articles of association of the company in default.
Ultimate Beneficial Owner (UBO)
Ultimate Beneficial owner refers to an individual who owns or controls, directly or indirectly, including through a trust or bearer shareholding, 25% or more of the issued share capital of the corporation.
Personal ID
Please provide images for government issued, official photo ID, such as Passport, National ID or Driving Licence (if applicable).
Some valid ID examples are provided below:
1) Passport - All Countries
2) National ID - e.g. Dutch ID card
Please note if the Director, UBO, or Partner is a Chinese citizen, only Passport is acceptable, and both front and back side needed.
3. Other Important Documents
Financial Institution Onboarding Questionnaires
- If the Airwallex account will process funds of your underlying clients and your underlying clients will NOT be onboarded by Airwallex as a customer, then please fill out Questionnaire A
Click here to download Questionnaire A
- If the Airwallex account will process funds of your underlying clients and your underlying clients will be onboarded by Airwallex as a customer, then please fill out Questionnaire B
Click here to download Questionnaire B
- If the Airwallex account will ONLY be used as an operational account (i.e. operational expenses), please fill out Questionnaire C
Click here to download Questionnaire C
Live- Streaming Questionnaire
If you are operating a Live Streaming business, please complete the following questionnaire in order to meet our internal compliance requirements
Click here to download the Live- Streaming Questionnaire
Marketplace Questionnaire
If you are operating a Marketplace business, please complete the following questionnaire in order to meet our internal compliance requirements